Hello! In this article, we will talk about planning the working day.

Today you will learn:

1. Why plan your working day;
2. Who needs it;
3. How to plan your work day.

Working day planning

In the 21st century, the rhythm of life has noticeably accelerated and continues to gain momentum. If earlier, in order to be successful, it was required to do one amount of work, now, to achieve success, you need to do a lot more. And people start to face the lack of time. If you chase after all the daily tasks that life throws at us every day, there is no time at all.

Planning a working day is a tool that helps not only to effectively use working time, but also reduce it. This is not a banal to-do list that needs to be completed in a strict order. Planning is the ability to choose what needs to be done, why and when.

That's why competent planning not only structures everything you do in a day, but also frees up your time. First of all, you need to do the most important things - this is the main rule. It is useful for every person who has free time at work and does not have a clear schedule to allocate his time correctly.

What does planning include?

Working time planning includes:

• Prioritization.
• Select important tasks.
• Finding the best ways to solve them.
• Search for employment in your free time.

Prioritization helps you understand what needs attention, what can resolve itself, and what issue should just be ignored. Time and information have become much more valuable than before, and getting angry at something that does not give a result is a meaningless thing.

Selecting Important Tasks- almost the same as prioritization, only within one working day. You choose what will bring an important result, what needs to be done urgently, and what can be postponed.

Finding the Best Ways to Solve Problems is a very important point. When planning, you should consider not only what you will do, but also how best to do it. At the same time, it is important not only to save time, but to do everything as quickly and efficiently as possible.

Working with free time should also be included in the work plan. Do you have 2 hours a day freed up that you can spend on something? You can tell your boss about it, and he will load you with work, you can educate yourself, or you can make efforts to develop your own project.

Why is it important to plan your workday?

Anyone who has ever dealt with freelancing, business or "work at will" (like a taxi) understands the importance of arranging things throughout the day. But, for example, most office workers do not consider it necessary to plan their working day.

In fact, main reason planning the working day - increasing your own efficiency. If you listen to your own body, you can understand that some things are better for you at one time, and some at another. For example, it is more convenient for you to make calls to other companies after lunch, since you have already woken up, but have not yet had time to get tired, and monotonous work is done faster in the evening, so it is better to postpone driving information into the database until 5-6 hours.

Planning a working day takes into account not only the basic elements of solving problems, but also the personal preferences of each person. Time management was not made to impose the same pattern of high performance on everyone. You must adjust your tasks to the characteristics of your body.

Organizing and planning your day allows you to get more done in less time, leaving time for the things you love.

Who should plan their working day

Everyone should be able to plan their working day. This way you can save time and work more efficiently. But there are 3 categories of people who are simply obliged to engage in personal planning.

. The most undisciplined worker is the freelancer. He does not have a clear schedule, and only the deadline reminds him that it is time to sit down to do something. That is why it is very important for freelancers who work with several clients to plan their working day. It often turns out that new orders appear with a difference of one or two days, and if you delay until the last one, you may not have time to work on two projects.

businessmen. Everything here is almost the same as in freelancing. Especially if it's an online business. On the one hand, you can rest easy at home when your employees are working, but on the other hand, this approach will inevitably prove to be a failure. In the West, the cult of workaholism flourishes among businessmen. They believe that if you do not work 60 hours a week, then you are lazy and you have nothing to do in business.

Leaders. The leader will not always be a businessman. The owner of the company may not take an active part in the affairs of his company, but its director takes responsibility for the operation of the whole mechanism. That is why the leaders of medium and large companies must use their time effectively, because the future of the company depends on their decisions in the long term. Planning the working day of a manager is a way to most effectively allocate your time between strategically important tasks.

Working Day Planning Methods

There are many ways to properly plan your work day. But one of the most effective Eisenhower Matrix. Its essence is as follows.

There are 4 squares:

1. Square A - Urgent and important matters.
2. Square B - non-urgent and important things.
3. Square C - urgent and unimportant matters.
4. Square D - non-urgent and unimportant things.

Square A should almost always be empty. With proper planning, all important tasks should settle in square B and be carried out as they approach A.

Square B These are important things that will help you achieve your goal. This includes all tasks that need to be completed within 1 business day.

Square C means urgent and unimportant cases that need to be transferred to other people. A prime example of urgent but unimportant things is to call a potential client. An employee can do this, you better focus on other things.

Square D, means that there are non-urgent and unimportant things that do not bring you closer to the goal, do not give positive emotions and, in principle, are not needed. In this box, you should write down all useless ideas.

This division of tasks according to their importance and urgency allows you to understand what needs to be paid attention to during the working day, and what can be safely forgotten. The matrix helps not only in work processes, but also in Everyday life. If you want to learn English, it is interesting for you and will help you in your career - this is square B. But if you want to learn Spanish just for the sake of knowing it - this is D, and you can safely forget about it.

Rules for scheduling the working day

There are several rules for how to effectively manage your working day. For convenience, we will divide the day into 3 parts:

• The begining of the work day.
• Main workflow.
• Completion.

Morning is the best milestone. Depending on how much you slept, how you got up and what you did, your mood, psychological attitude and performance will depend.

The principles of the "right" morning include the following:

• Positive attitude. If you wake up every day thinking you hate your job, your productivity will decrease. Try to start the morning with pleasant thoughts.
• Try not to "swing". Have you noticed that after you get up in the morning, you need another 30-40 minutes to finally recover? This is time not worth wasting. Immediately after waking up, take a shower, make coffee and instead of half an hour "to nowhere", you can have breakfast in peace.
• A leisurely breakfast and the way to work. Starting the day slowly is very important. When you are in a hurry, the body spends extra energy and nerves that could be used for more productive work. If you can't afford a hearty breakfast and a leisurely ride, go to bed later and wake up earlier.
• Key tasks. Majority successful businessmen tend to argue that the most important tasks need to be done in the morning. As the saying goes, “If you want to do everything, eat a frog for breakfast.” The role of the frog is the case for which you do not want to take on at all. Make it in the morning, and the positive attitude from the fact that “the frog is eaten” will last all day.

The main workflow consists of the following tasks:

• Solve urgent problems. It is important to understand that if during the working day some urgent business has fallen on you, you do not need to switch all your attention exclusively to it. First you need to understand whether it is important or not. If important, then you need to immediately proceed to it. If not, transfer responsibility for its implementation to another person.
• Keep deadlines. Every day you must set yourself approximate deadlines for which you must cope with the entire volume of tasks. It is important that it is not “Do everything before 18:00”, but “At 14:00 - start making a plan, at 15:00 - analyze the indicators, at 16:00 - write a report”, etc.
• Order in the workplace. This is an implicit but very important point. If your desk is a mess, your eyes will constantly get lost among it. And if some foreign document appears at the workplace, you can start studying it and just lose 20-30 minutes.
• Don't follow impulses. It's the most important. There are some triggers that make you shift your focus from work to something less important. Call a friend when you're reviewing a sales plan? It is better not to do this, then you will lose concentration and you can easily miss the working mood.
• Group your routine. It is very important. If you need to make 60 phone calls during the day, then it is better to break them into several small groups, 10 to 15 at a time. After the call, you can perform another task. By constantly switching from routine to vigorous activity, you can do much more.

The end of the working day is based on the following principles:

• Complete what is needed. There is a group of cases that fall into the “important but not urgent” square. They are best completed during the working day, and the “important and urgent” square is always kept empty.
• Check your results against the plan. Everything you did in a day should be compared with what you planned. If you have just begun to plan your working day, then small deviations from the plan will be in the order of things. Try to keep them as few as possible.
• Make a plan for the next day. It is best to do this at the end of the previous working day. So you keep the working mood and, but it is important to draw up a real program of affairs.

If you are a leader, then during the working day you should work closely with your secretary.

Remember that these are all general tips. They do not take into account your individual characteristics. If you feel more comfortable doing urgent work in the afternoon, and not in the morning - this is your right. If you prefer to do a big and difficult task last, and this does not affect your mood for one day in any way, make it last.

The planning of the working day should be individual.

The main mistakes when planning a working day

Despite the fact that the practice of time management is firmly settled in our lives, most people commit typical mistakes when planning their work day. Here are a few of them.

Mistake 1. Incorrect prioritization.

The Eisenhower Matrix tells us that we have important things to do. But many people can easily confuse what is important to them. Square A, which should remain empty and responsible for urgent and important matters, they often confuse with C, where unimportant matters have accumulated that require immediate attention.

It is important to remember that you should spend energy only on what is important to you in this moment time. You should work for the future when things can be postponed and properly planned.

Mistake 2. Too much time is spent on trifles.

In order to explain why first of all it is necessary to make a “base”, and only then the little things, we will use the Pareto Law. It says that 20% of efforts give 80% of results. That is, when you work on something important, you spend 20% of the effort and achieve 80% of the result. When you work on the little things, you get 4 times less result, and spend 4 times more energy.

Let's consider a small example. You need to launch an advertising campaign. If you create 10 creatives, select keywords and phrases for them, and launch them on prepared sites, then this will be 20% of the work that will give 80% of the result. But if you spend time editing fonts and images, selecting and polishing phrases, searching for additional platforms for advertising, then you will spend significantly more strength. All this will need to be done, but after the start of the advertising campaign, when you achieve the first result.

Mistake 3. Lack of time for personal matters.

Each person should have a personal life and freedom of choice of occupation. If you have a lot to do and you don't find one or two hours to do your hobby, then this is bad planning for your own day. Scheduling working time is important not only because it allows you to do more. It gives you the opportunity to do what you love without haste.

In a previous article, we reviewed benefits of planning. Now we will analyze the methods of planning working time, so to speak, planning working time for beginners.

For the simplest planning, all you need is a piece of paper and a pen. Write down your goals and plans for the next day on paper. And in the course of execution, cross out the things done. This method is very simple and quite effective. This method allows you to see and plan your life just 1 day ahead, which is already a big plus, because 80% of people do not even do this.

Improved time scheduling techniques

For better planning, we need:

1. A diary
2. diary
3. Planning calendar

So, let's deal with these points.

The diary is the place where all the good information and wise thoughts that you meet on life path. good ideas can be expressed by almost anyone. A great idea can dawn on you at the very different time so be prepared and DO NOT LET GOOD IDEAS GET OUT OF YOU. A great idea can change your life - if you catch it. Always have a diary with you, no matter where you are and write down ideas and thoughts visiting you.

A diary is a journal for recording your meetings and plans for each day. Your diary can also be used as a place to capture the highlights of the day or week. It has enough space to capture important fleeting thoughts and make other notes. Think of it as the central place from which you draw and process all the information for the day. Every evening you must plan the next day: make a list of things that you have to do tomorrow. The rule is simple: DO NOT START THE NEXT DAY UNTIL YOU HAVE FINISHED YOUR WORK TIME PLANNING. This is an invaluable piece of your life strategy on the path to happiness and wealth. If you do not plan the day from the evening, then consider that 2 hours of time, at best, you lose right away. In the worst case, the whole day is lost, and completely. A person does not see priorities and does things that are not important. At the end of the day, it turns out that it seems that you have been doing something all day, and you have not done anything.

Planning calendar serves to plan goals and make plans for more than the next day. Once you've mastered the art of planning your day, you're ready to move on to planning your week. The rule is: DO NOT START THE NEXT WEEK UNTIL YOU HAVE FINISHED PLANNING IT.

You will then learn how to coordinate your daily, weekly, and monthly goals with your three-month, six-month, and yearly goals. I absolutely agree with you, the process of planning working hours is stressful and takes a little time, but I assure you that by planning your life, you will achieve much more. All yours actions will be more productive and much more meaningful. They will acquire extraordinary clarity. You will be required to show a high degree of discipline. But if you do this, then you can be called the master of your time. The very act of planning encourages you to think clearly and accurately about your actions. The more you think about something and plan your actions, the faster and more efficiently you will achieve your goal.

The advantage of a planning calendar is that you can plan a complete vision of your life by creating and writing in a calendar a list of your goals for 5, 10, 20 years in advance.

An additional method of planning working time, in which you can combine all of the above tools, is a PC organizer program. There are a lot of high-quality, convenient organizers where you can manage all your business. I myself can recommend the GREAT program LeaderTask.

Good luck with your planning!

And remember that plans that can be kept secret are best implemented.

If you find an error, please highlight a piece of text and click Ctrl+Enter.

From this article you will learn:

• What are the reasons for labor shortages?
• What rules should be followed when planning working hours during the day
• What methods are used when planning working time
• How to check the effectiveness of employee time scheduling

Working time planning includes effective management time and technology rational use in order to achieve the goals of any organization and improve performance. AT modern world also called time management. Time is the most irreplaceable and valuable resource, so it must be used very rationally. It is also necessary to work on the ability to plan your working time.

Why scheduling is so important

To say that time can be controlled is not entirely correct. Time cannot depend on any processes, does not mean a constant value, it cannot accelerate or slow down.

It is important to be able to use various tools for planning working time, regardless of the position of the employee of the enterprise. This is important to consider at all levels - from subordinates to superiors. Effective planning of working time directly affects labor productivity, and, consequently, the profit of the enterprise.

For each employee, effective working time planning affects the completion of all scheduled tasks by the required date.

One of the indicators that must be taken into account in the organization is the working time fund. It determines the resources of working time consumed and affects the number of working employees, and, consequently, on material costs organizations.

When is time scheduling necessary?

Deficiency means lack of something. When planning working time, this term refers to the lack of working time for execution. specific task individual employee or structural unit and the organization as a whole.

As a result, this may lead to a delay in order fulfillment, which may result in Negative consequences. Most often, inept planning of working time is associated with the illiteracy of the head of the organization.

The reasons leading to lack of time are classified into three groups:

1. Leader's personal qualities.
2. Leader actions.
3. independent reasons.

Leader's personal qualities, which lead to losses of working time and are associated with its incorrect planning, are expressed as follows:

1. Vanity, that is, unbalanced and nervous actions, the effectiveness of which is reduced to zero.
2. Systematic haste.
3. Lack of rest due to delays at work or adjustments at home necessary to restore high performance.

With the illiterate actions of the boss and without planning working time, the following signs of disorganization appear:

1. Lack of staff motivation.
2. Destruction of interpersonal communication in the organization.
3. The inability to order things according to their level of importance.
4. Inability to transfer part of the authority to subordinates.

The reasons that do not depend on the will of the manager and lead to a shortage of working time for him and all employees of the organization, from the point of view of working time planning, are:

1. A long list of tasks, assignments, cases.
2. unplanned actions.

In most cases, the above causes do not appear separately. Usually one follows from the other.

Ultimately, it develops stalemate, which can be improved effective planning working time. It is also necessary to establish control over the implementation of planned activities and check the time spent working.

Basic rules for planning working time during the day

Rules for planning working time at the beginning of the working day

• From the very morning, you need to tune in to a positive mood. You should try to start every day only with positive emotions, because the mood with which you begin to solve the upcoming tasks is important for achieving results.
• In the morning, it is necessary to replenish the amount of energy and “recharge nutrients”, i.e. have breakfast, and then go to work.
• It is better to start work at the same time. This systematic day in and day out leads to self-discipline and helps to mobilize your forces.
• In the morning, you should double-check the plan for the day. To do this, you can use the ABC analysis method or the Eisenhower principle.
• To carry out tasks, assignments and cases should be started without delay.
• First of all, you need to solve the most important tasks.
• If there is an assistant manager or secretary, you need to coordinate with them current plan for a day.

Rules for planning working hours in the middle of the working day

• Your workplace should be prepared for productive work. From the desktop, you should remove documents and papers that you do not yet need to perform important tasks.
• It is necessary to set a specific deadline for the implementation of each item of the plan for the day.
• You should refrain from performing actions that may cause a backlash.
• You need to be able to remove additional tasks that appear.
• A leader should not be impulsive.
• Regularly you need to make short pauses. Every job needs breaks. Their regularity and duration should be individual. Small breaks should also be taken into account when planning working time.
• It is necessary to combine small, similar in meaning tasks into groups, and perform them in series.
• It happens that some employees do not finish one thing, taking on another - you should first complete what you started. A disorderly transition in work from task to task, and sometimes the performance of several tasks at once will not lead to a positive result.
• Know how to use time slots.
• There must be an hour of rest during the day.
• It is necessary to control the deadlines for completing tasks and track the drawn up work plan. Make changes to the plan as priorities change.

Rules for scheduling working time at the end of the working day

• By the end of the working day, you need to complete all the planned tasks. Failure to complete individual tasks leads to the risk of failure to complete the entire plan, and, as a result, to the accumulation of cases that, when “raked”, will require additional working time.
• You must monitor the implementation of the plan, control yourself. Compare the list of what you have planned with what you have completed. Understand why you deviated "from the course." it required condition productive activity.
• After the analysis, it is necessary to make a plan for a new day in the evening, and double-check in the morning.

The influence of personal factors on working time planning

How you set yourself up also has a significant impact on how you plan your work time. You yourself subconsciously can interfere with the effective planning of working time. What exactly might be bothering you:

1. The uncertainty of your life purpose. Without striving for something, it is difficult to decide how and with what you will fill your life.
2. You like the feeling of constant drive. Plan interesting things outside of work so that you have the desire to finish the working day on time.
3. You are frightened by the lack of any activity. Do you try to occupy every minute of your working time, just not to be left alone with your thoughts? Better, solve your problems once and for all.
4. You do not know how to refuse and are ready to take on the solution of any problem. This will lead to the fact that you forget about your personal life.
5. You are afraid to fail. Ask yourself: “What is so bad that can happen if I fail?”. Keep in mind, failure helps us move on.
6. You are afraid that you will achieve success for which you are not yet ready. You think that in the event of your career growth, you will no longer be able to be with family and friends as often. Communicate more with people who have already fulfilled themselves, get used to the feeling of success.
7. You are not ready for change. The fear of change in life stems from the fear of failure. This can be overcome by a gradual planned movement towards your goal.
8. You are afraid of the final - for individuals, the activity itself is more important than its result.

It must be remembered that after solving one problem, you have the opportunity to take on a more interesting one.

The most common methods of working time planning

Pareto principle (80:20 ratio)

According to this principle, 20% of the applied efforts lead to 80% of the result, and the remaining 80% of the hard work gives only 20% of the result. For example:

The Pareto principle is also applicable in the work of a manager: an employee spends 20% of the working time to get 80% of the result, the remaining 80% of the working time gives only 20% of the total result. This means that when planning working time, one must remember that it is better to start the working day with the decision of the most important and challenging tasks, and leave the “trifle” for last.

Consistent application of the Pareto principle becomes real if all tasks are analyzed according to their share of contribution to the final result and arranged according to ABC categories.

The use of the Pareto principle becomes really possible if all tasks are systematized according to their importance for achieving the result and arranged according to ABC categories.

ABC planning

The main purpose of ABC time scheduling is to perform a consistent prioritization of tasks. ABC planning can be carried out in any field of activity. If we analyze the percentage of more important and less important cases, we will see that this ratio will be approximately the same. We start planning working time by distributing all tasks into three categories according to their importance. The letters A, B and C are used for this. This method of working time planning has become popular among managers due to the fact that it gives tangible results.

The ABC planning methodology is based on the following principles:

• Category A includes the most significant tasks, which make up 15% of the total number of manager's tasks. But these are really significant tasks that make up 65% of the contribution to the implementation of the plan.
• Category B includes simply significant tasks, they will average 20% of total number tasks and have a 20% importance in the activities of the manager.
• Category C includes the least significant tasks, they will account for 65% of the total number of tasks and have only 15% of the importance of the entire result of labor.

According to this technique, you must first solve the most important tasks, then move on to slightly less important ones, and finally leave minor tasks that do not have a particular impact on the results of the work. This must be taken into account when planning working hours.

Eisenhower Method

In order to correctly prioritize when planning working time, you can use the Eisenhower method.

Ask yourself questions:

• Am I used to throwing away my work time, solving one urgent task instead of another equally urgent one?
• Is it possible that many of the most significant tasks remain generally unresolved because of this habit of mine?

According to the principle proposed by the American General D. Eisenhower, the advantage of solving problems should be considered based on their significance and the allotted time.

All the things that need to be done can be divided into four groups:

1. All urgent and most significant tasks that need to be done as a matter of priority.
2. Urgent, but not so important. The point is that since they are urgent, we want to be sure to solve them as quickly as if they were very important, putting the maximum of our energy. But if this is not so important, then it is better to postpone them or transfer their decision to another.
3. Meaningful, but not so urgent. Owing to the fact that this group cases are not urgent, they are pushed aside for later. But at one point, they also become very important, but there is no time to complete them. It's time to hand them over to someone else for meticulous execution. When you give an important task, it motivates and develops the staff.
4. Non-urgent and unimportant tasks. Tasks from this group often take up a lot of space on the desktop. Many, not understanding the essence of working time planning, perform these tasks, despite the fact that they spend a lot of time on them. If they must be done, try to spend as little of your time on them as possible.

I am sure that each of you has noticed yourself many times: you seem to be plowing like hell all day, incredibly busy with something, but by the end of the day, thinking about what you managed to do today, you realize with great surprise that there is no significant result.

How does a day usually go for the average Russian? Woke up, ate (if you already have something to eat). I went to work with thoughts: “Today is an important day. Everything needs to be done today! I arrived, sat down at my desk and looked at the monitor: So, where would it be better to start ...?. It would be necessary to check the mail ..., well, in contact on the way to go for a minute ... Two hours passed. I remembered that I had to work. I had just started working, when suddenly the men called for a smoke, went with them, half an hour passed unnoticed by the conversation. And then lunch will be soon, why bother straining, because after lunch there is a lot of time, you will have time for everything. After dinner, the boss suddenly sent me to a meeting with partners. You arrive at the office in the evening, you realize that you haven’t done a damn thing, you stay at work to finish everything. Suddenly you remember that today is someone's birthday loved one, call him, congratulate him, and say that you will not come, because a lot of work. You come home from work, there is no mood, tired as a dog, you take a couple of bottles of beer to improve your mood. There is no desire to play with children, with a wife (husband) now is also not the best time to spend time. He turned on the TV and soon passed out in his chair without even finishing his beer. And so day after day...

I hope you are making the most of your day. However, a lot of people live like this every day. Naturally, what I gave as an example is a tiny part of what really happens to people. There are a bunch of others side effects. And all due to the fact that a person lives for today and spends it the way circumstances develop. Hence the productivity, both in the work plan and in the family, is close to zero. Fortunately, there is a way out. Daily planning of your day will help increase your productivity.

Daily planning of your time is an integral part of any successful person. After all, when a person always knows what he wants and what needs to be done at a certain point in time, he manages to do much more than someone who spends his day “how it goes”.

I will give ten basic rules, adhering to which you can create your own work schedule as efficiently as possible. Of course, this is not a panacea, and everyone can edit their diary in accordance with their strengths, workload, task speed, sleep, rest, etc.

PLANNING YOUR TIME. 10 RULES.

1. Try to stick to the 70/30 principle.
Planning absolutely all your time is impractical, because. in this case, your actions will be completely at odds with your schedule. Yes, and the complete “imprisonment” of your time in a diary will lead to the fact that you will be in too tight limits and constantly feel like some kind of robot, whose whole life is scheduled every minute.

The optimal solution is planning 70% own time. Agree, some events are difficult to predict, and almost every day there is a kind of “surprise effect”, so you should always leave some time free. Or, alternatively, make a certain stock in each time period.

2. Make a plan for the next day tonight.
Planning the next day at the end of today is commendable, but in order not to forget anything, be sure to write down everything you do. Separate tasks by importance by dividing the notebook into two columns. In the first write down what needs to be done immediately. In the second - which is less important and in case of force majeure it can be rescheduled for another day.

Cross out the tasks and tasks that you have completed, one by one. This will serve as an additional incentive for you and add new strength to solve the remaining tasks. How fewer tasks you will remain, the more confidence that you will cope with them, you will receive.

At the end of each day, at the very bottom, you can add an inscription like: "Hooray! I did it”, “Well done! But this is just the beginning!”, “I managed everything! I am cool! But there is still a lot to do!”. This inscription will also stimulate you in the morning to achieve your goals and at the same time not to relax.

3. Strive to fulfill most scheduled before lunch.
When you realize in the middle of the day that the most important thing for today is done and is already behind, it is much easier to carry out the remaining tasks. Take advantage of your lunch break to deal with your personal matters (call relatives, answer missed calls, discuss loan issues with the bank, pay bills, etc.). Leave the minimum for the evening (negotiations with the developer, going to the salon, buying groceries, working out in the gym).

4. In each working hour, add minutes of rest.
Mandatory rule for everyone. The more often you rest, the more productive your activities will be. Everyone chooses the most convenient scheme for himself, but two schemes work especially well: 50 minutes work / 10 minutes rest or 45 minutes work / 15 minutes rest.

While relaxing, it is not at all necessary to smoke bamboo and spit at the ceiling while lying on the couch. After all, this time can be put to good use. Warm up: do push-ups, pull yourself up, stand on your head (if space permits), do exercises for the neck and eyes. Tidy up your workspace, clean your house or office, read a book, take a walk fresh air, make scheduled calls, help colleagues with something (family if work is at home), etc.

5. Try to create realistic planning.
Don't overwhelm yourself with work that you can't handle. Don't go to the extreme of over-planning (like you're up to any mountains) and plan only as much work as you can realistically handle.

Please do not confuse planning with goals. Your goals can be super-grand, they, in principle, should be so. But in order to achieve these goals, as soon as possible, there must be realistic competent planning of the tasks. This absolutely does not mean that you have to work every day until you lose your pulse in order to achieve your goal as soon as possible. It is better to do one thing in small portions steadily every day than to do the same thing from the beginning to the end of the day chaotically and hastily. Then you will not be exhausted, and the achievement of goals will take place systematically.

In addition, at the end of each day, add a column “Plan completed by ____%” and enter there the percentage of your completed tasks for today. This will serve as an additional stimulation for you, as well as provide an opportunity to compare results and subsequently make appropriate adjustments when planning your time.

Try every day, at least not much, but overfulfill the plan. Those. try to additionally close those tasks that were not indicated in the plan. Naturally, their solution should be taken only after all the planned tasks have already been completed. Agree, it's nice to watch your super-productivity, looking at the numbers 105%, 110%, 115% at the end of each working day.

6. Do large tasks in small parts.
This tactic is also called the “slicing salami” tactic. Einstein also noted that most people enjoy chopping wood because the action is immediately followed by the result. Divide your goals and projects into small portions and complete them for a fairly long time, every day devoting about two hours to this work. Upon reaching the first intermediate goal, certain results will also be identified that will stimulate the implementation of the remaining tasks.

For example, let's take the creation of some product: Every day you can stupidly add the line “Create a video course” to your diary and work on this course. But in this case there is a few big cons:

• you do not have the opportunity to predict the duration of your course in advance
• every day you don't know how to continue working on the course
• you do not feel satisfied with the work done until you have completed your course completely

If, however, the creation of the course is divided into many small portions and closed gradually, then all of the listed disadvantages can be easily avoided.

Those tasks, the performance of which causes you, to put it mildly, dissatisfaction, or in which you are incompetent, feel free to delegate to other specialists who perform such tasks for fun. You will save a lot of time, and the planned work will be done more professionally.

7. Be quiet for a while.
It often happens that the TV in the next room, the radio that works for days on end, someone's voices, people passing by you, a building under construction on the next street, as a result, are so annoying that it is simply impossible to concentrate normally on doing important things. Instead of permission specific tasks Pantyhose for 574 rubles that your employee bought today, or Justin Bieber's last super-mega-hit, which is now playing on the radio, are spinning in my head.

To perform extremely important tasks, it is necessary to be able to work quietly, without any interference from outside. It is in this case that you can, with maximum concentration, achieve the highest productivity and effectiveness.

8. Put things away when you're done using them.
This will save you a lot of time in the future and will also help you avoid clutter. Not for nothing they say: “If you want to know about your future partner, look at his desktop. What order is on his table - such order is in his affairs.

I advise you to generally throw out all your old and unnecessary things, get rid of excess rubbish so that only the most necessary things for work lie on the table.

Keep things in well-defined places. For example, put all documents in a separate folder or box, keep receipts and receipts pinned up in a certain place, pens and pencils in the most convenient place for use. Fortunately, now you can easily purchase special kits, boxes, cases to solve this problem.

Do it and feel the incredible effect!

9. Get rid of things you don't need.
All the stocks of old things left in case “what if it comes in handy” will not bring you anything but extra dust and disorder. In addition, it is believed that things sent by us “for scrap” to the mezzanine, in suitcases, under the sofa, in the pantry, on kitchen set carry negative energy.

This, as you understand, applies not only to the desktop, but also to the work and home space in general. Therefore, ruthlessly get rid of these "very necessary things that you feel sorry for throwing away." Collect all the good in a truck, take it to a landfill and burn it. If it’s really a pity, then put everything next to the entrance, the needy will quickly sort it out. Clothes and shoes can be delivered to orphanages and nursing homes. You will only be grateful.

10. Keep active and healthy lifestyle life.
If you are not yet very friendly with sports, gymnastics, water procedures, proper nutrition etc., then I advise you to add some of this to your daily routine. I give you a 100% guarantee that you will be very pleased with the results. The main thing is that you do not goof off and clearly follow your sports schedule. You will not even notice how quickly your health and general physical state. You can also easily get rid of bad habits if you set a goal and build good habits instead of bad habits.

It should be remembered that best sleep- this is a dream until midnight, tk. during this period, your body rests and gains strength in the best possible way. In other words, go to bed today, not tomorrow.

Get enough sleep, exercise, eat right. Your body will thank you with good health, high level positive energy and readiness for productive activity.

At the end I will give an example of my routine so that you have something to compare. Can't say it's the perfect all-rounder schedule for everyone, but personally it suits me completely. Compared to my very first routine, it has been adjusted more than once and at the moment it looks like this…

THE PERFECT PLANNING OF YOUR DAY FROM MY POINT OF VIEW

A few notes about the plan:

• The routine calculated on weekdays (working days) and does not apply to weekends. There should be a plan on the weekend, but it’s tailored specifically for rest (everything remains the same, roughly speaking, only the Workflow changes to Rest), in extreme cases, some working moments are transferred to the day off (if something was not done or something deadly).
• Each time period is taken with some margin. Deviation from the routine for 30 minutes is normal.
• Everyone's morning can start at a different time. I just moved on to more early time to do more and it gave positive results.
• The time of departure from home to work and back can also be different for everyone. I chose the optimal time for myself - when traffic jams are already dissolving in the city.
• I consider daily reading of literature to be a mandatory rule for everyone. If time doesn't allow reading at work, read at lunch, on the bus, after work, before bed.
• It happens that in connection with additional cases you have to go to bed much later. In any case, try to wake up according to your schedule, otherwise your daily routine will constantly shift, and this is not good.
• On weekends, you can get up late and go to bed late, but also stick to a schedule by waking up and going to bed at the same time (for example, an hour or two later than on weekdays).

To plan your time, you can use an organizer, a notepad, a regular sheet of paper, a notebook, various special programs and applications. Personally, I use the very easy-to-use Google Calendar. In addition to having a number of useful features, it is synchronized with mobile devices, which means it is always at hand, wherever you are. In general, in the field of application synchronization, Google is making huge strides. This greatly facilitates the work when all kinds of assistants are at hand in one account, which are also synchronized with each other. I can no longer imagine working on a computer and on a phone without Google Chrome, Calendar, YouTube, Drive, Translator, Google+, Maps, Analitics, Picasa and many other useful services. I also advise you to use the Wunderlist Super Scheduler

That's all I wanted to tell you today. If you don’t already keep your diary and don’t set goals for yourself, start doing it immediately and keep doing it all the time! I hope the above 10 golden rules will help you in planning your time and you will start to do much more.

In order to properly perform his functions and achieve his goals, in order to delegate less important tasks, reduce their number or postpone them to later dates, the manager must clearly understand his time budget and set of tasks. Planning is a project of labor processes for the coming time period.

Basic rules for planning time:

1. Ratio (60:40).

Experience shows that it is best to plan only for a certain part of the working time (60%).

Events that are difficult to foresee, distractions (“time sinks”) cannot be planned entirely without a trace due to the specifics of the manager’s work, which consists in the fact that the manager spends about half of the working day outside the workplace, because work requires interaction with people, the exchange of information. You should always leave a certain percentage of time as a reserve for unexpected visitors, telephone conversations, crises or in case of underestimation of the duration of some cases, but at the same time try to reduce the number of “sinks” of time.

2. Bringing the tasks together - an action plan.

To compose good plan waste of time, it is important to always have an idea of ​​​​the upcoming business. It is advisable to divide them into long-, medium- and short-term tasks, set their priority and act in accordance with it.

3. Regularity - consistency - consistency.

You need to work on time plans regularly and systematically, consistently bringing the work you have started to the end.

4. Realistic planning.

Those. You need to plan only such a volume of tasks that you can realistically cope with.

5. Compensation for lost time.

It is better to make up for lost time as soon as possible, for example, it is better to work longer once in the evening than to catch up on what was lost the day before during the next whole day.

6. Fixing results instead of actions.

It is necessary to fix results or goals in plans, and not just any actions, so that efforts are initially directed directly to achieving the goal. This will help to avoid unplanned activities.

7. Establishment of temporary norms.

Experience shows that as a rule, as much time is spent on work as is available. Therefore, it is necessary to set precise time standards, to provide in the plan exactly as much time for this or that business as it really requires.

8. Deadline.

To avoid procrastination and postponing cases, it is necessary to establish exact deadlines for all activities.

9. Recycling - double-checking.

The plan needs to be constantly revised and rechecked in terms of whether certain tasks can be fully completed.

10. Coordination of temporary plans.

In order to successfully implement their plans, the manager needs to coordinate them with the plans of other people (secretary, boss, subordinates, colleagues).