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Automated signaling tools help to provide timely information about a fire, to enhance fire safety. To be sure that the devices are working, you need to check them periodically.
The results are recorded in a specially designated journal, drawn up in accordance with regulatory requirements.
Is it obligatory to lead
A fire alarm service log must be present at every enterprise where fire detectors are installed. When filling it out, you should adhere to the centralized recommendations for design and content.
Samples of a fire alarm logbook and other documents displaying a complex of security and fire measures are a guide for responsible employees.
The first manager is responsible for the regularity of inspections and analysis of the state of the system.
What information is reflected
The log should show all actions to ensure the effective operation of the alarm. So, after checking, a visit of a specialist, records are made about the technical condition of the device, the presence of malfunctions, and their elimination.
It is important that the wording fully and objectively reflects the specifics of the inspection or repair procedure performed; the nuances revealed during the inspection of the detectors and verification of the success of their operation.
A vague, subjective impression of the state of the system can, in the event of an accident, lead to catastrophic consequences.
The following types of work are recorded without fail:
- assessment of appearance;
- checking the strength of fasteners, contacts;
- inspection of the control unit on the panel, detectors, control panel, warning elements, loops;
- checking the triggering of each node;
- monitoring the status of the main and backup power supplies;
- identification of the effectiveness of switching from one power source to another.
Any form of control is displayed by an entry in the fire alarm maintenance log. Maintenance of the complexes is carried out by licensed specialists of service centers with whom the company has an agreement.
The competence of the representatives of the service companies includes instructing the customer on the competent maintenance of alarm devices, issuing recommendations for operation, making entries in the accounting log, which is kept by the head of the company - the customer of services.
Records in the document are made at least once a month. Mandatory fix the date; type of repair or maintenance procedure; technical condition of individual units, the system as a whole.
Enter data on the specialist who conducted the control check, adjustment; data on the employee of the company responsible for the operation of the alarm system.
The entered information is confirmed by the signatures of the service center specialist and the customer. The document contains numbered pages, stitched, certified by the signature and seal of the company. You can examine the sample to be sure it is being administered correctly.
False positive actions
Recording signs of a fire, the system immediately triggers. The first to react to this is the responsible employee, who must open the control panel, turn off the alarm and sound reset buttons, and report the emergency to the first head.
It happens that the signal is false. Then it is reported to the head; report to the service organization; make a record of the false alarm in the log. By the number of false alarm records, it is easy to understand that the system is junk and needs to be examined.
Panic button test
Special attention should be paid to the functioning of the panic button, which is designed to automatically transmit information about incidents to fire services.
Records about the performance of the alarm notification are entered into the log, which records the time and results of the check, data about the operator who received the control message.
If the requirements for maintaining records are ignored, the company is punished with fines.
All enterprises must comply with the safety rules approved by the Federal Law "On Fire Safety" dated November 18, 1994 No. 69-FZ and the Federal Law "Technical Regulations on Fire Safety Requirements" dated July 22, 2008 No. 123-FZ.
And according to Art. 61 Decree of the Government of the Russian Federation No. 390 of 25.04.2012 "On the fire safety regime", the head of the organization is obliged to ensure that the fire alarm system is in good working order and organize a quarterly check of its operability. He must also be responsible for the correct operation of the fire-fighting device and for maintaining special documents.
Fire Alarm Maintenance Log
This section provides a sample fire alarm maintenance log.
The APS maintenance log (its form can be arbitrary) is a mandatory document for all enterprises in the premises of which these devices are installed.
If the responsible employee sees the devices, he is obliged to enter information about this in the document. It contains the following data:
- date when the problem was detected;
- external manifestations of a malfunction;
- the identified causes of the malfunction;
- work performed to eliminate the problem;
- Name and position of the specialist who eliminated the malfunction.
APS check log
As we noted above, once a quarter (clause 61 of the Resolution of the Government of the Russian Federation No. 390), the APS should be checked. As a rule, for this purpose an employee of a specialized organization that has a license is involved. He is testing the system. Its presence is especially important when checking the functionality of the device after installation. The information received is entered into a special document.
We invite you to download a free sample of the fire alarm test log on our website.
APS triggering log
Sample: Fire Alarm Log
When a fire is detected at the primary stage (smoke), an alarm is triggered. In this case, the specialist responsible for the operation of the device must open the door of the APS control panel, turn off the alarm button and the sound reset button. After that, he is obliged to inform the fire department and the head of the enterprise about the event of a device triggering, as well as inspect the premises.
Sometimes the alarm triggering is false. In the event of a malfunction, the specialist is obliged to inform the APS mechanics and the manager about it. In any case, it is necessary to make a record in the document about the operation of the system. The alarm log is mandatory for the enterprise and is often checked by the employees of the State Fire Inspection.
Alarm Button Test Log
To exclude malfunctions, you should check the operation of the fire button and keep a special log of such checks. Sample Alarm Button Test Log:
The button is designed to prevent fires by transmitting an alarm signal and calling firefighters.
The functionality of the button is subject to periodic checks with a mandatory mark in a separate document. It states:
- check time;
- Full name of the operator who received the control signal when checking its operability;
- result of checking.
What is the threat of lack of documents?
Employees of the State Fire Inspection will certainly be interested in the presence of these documents at the enterprise, because their absence is a serious violation, for which Art. 20.4 of the Administrative Code of the Russian Federation provides for administrative liability. A punishment in the form of a warning or a fine may be applied to the official responsible for fire safety in the organization, as well as to the enterprise itself. Depending on the circumstances of the case, the amount of the fine varies from 6,000 to 15,000 and from 150,000 to 200,000 rubles, respectively.
Automated fire systems (APS) are now present at many production facilities and organizations. Various magazines are included in the mandatory package of documents of the person responsible for fire safety, but sometimes experts doubt the correctness of their maintenance. The article provides additional materials - you can download a free sample of a fire alarm check log and a number of others.
The legislation obliges not only to install fire-fighting equipment at some enterprises, but also to regularly check its operability and reflect the results in several reporting acts. Therefore, the question of where to download a free sample of a fire alarm test log is quite relevant.
This is quite logical, because a fire extinguishing agent designed to ensure the safety of equipment and people should work without failures. Its operation must be carried out according to certain rules, and the condition must be periodically examined. Even automatic systems need to be repaired, as any equipment can fail.
Types of reporting documentation and their samples
The facility must have fire alarm service logs:
- APS checks (performance monitoring);
- accounting for APS triggering;
- checking the panic button (KTS), if any;
- fire alarm maintenance log, maintenance and repair accounting.
This documentation is filled in in a certain way, according to the sample. The examinations are carried out strictly according to the schedule, and the results are recorded in writing.
Frequency of control measures
Automation can also have manufacturing shortcomings, therefore, the inspection of the APS must be carried out immediately after installation and then once a quarter. To monitor the performance of the equipment, a licensed specialist is invited, who draws up the corresponding act. This document can be made an appendix to the operability control document, the form of which is simple: the date of the survey must be set, the data of the person in charge, the results, and data on troubleshooting (if any) are indicated.
Fire Alarm Service Log: Filling Rules
A sample fire alarm maintenance log is important for every organization where one is installed. Recommended requisites:
- type of instalation;
- the date of its installation;
- an object;
- date of maintenance;
- type of maintenance, repair;
- description of the technical condition;
- the position and signature of the employee who carried out the maintenance or repair;
- signature of the person responsible for the operation of the installation.
What to do if a trigger occurs
Another example is the following: fire alarm logbook. The cap here is the same as in the previous reporting document, but in essence what happened must be indicated:
- date of the incident;
- response time;
- established reason;
- time of transmission of all information to the Ministry of Emergencies;
- position and signature of the responsible person.
Alarm button test
This device is also subject to regular testing - we will show another sample: the fire alarm button test log; it is also filled in by the person in charge. Often, such tools are installed even at enterprises where there is a security organization, for reliability. The requisites are the same as in the APS survey document.
Inspection measures are carried out by the State Fire Inspection on a regular basis, and the absence of the necessary documents threatens with serious fines. Decree No. 61 "On fire-fighting regime" obliges all these samples and documents to be available. All the details of the reporting documents are not named there, but they follow from the logic of the normative act.
Automated fire alarms - reliable protection of enterprises from unforeseen situations associated with an unexpected fire on the territory. However, the organization is required to monitor the serviceability and correct operation of fire-fighting devices, as well as fixing all checks and identified faults in a special log. The fire alarm maintenance logbook is a mandatory document for all enterprises in the premises of which these devices are installed.
The specialists of "Kontrakt Service" are pleased to offer individual entrepreneurs and legal entities services for the design and filling out of the fire alarm logbook.
Fire alarm maintenance log: preparation and filling
The specialist responsible for filling out the document is appointed by order of the management. The person in charge must monitor compliance with the requirements and rules that will ensure the fire-fighting device is in good and trouble-free operation.
In case of inoperability of fire automatics, the following information is entered into the logbook of fire alarm actuation:
- The date the problem was detected;
- External manifestations of a malfunction;
- Revealed causes of malfunction;
- Work performed to eliminate the problem;
- Surname, name and patronymic of the specialist who eliminated the malfunction.
The alarm log is mandatory, it is checked by the employees of the State Fire Inspection. We promise you to prepare an alarm log for verification as soon as possible.
Inspections of the State Fire Inspection
The employees of the State Fire Inspection are interested not only in the logbook of the fire alarm system malfunctions. Other fire documentation that must be available at the enterprise:
- The main document on fire safety is an order on the establishment of a fire regime at the enterprise;
- Evacuation plan for each floor, evacuation plan processing log;
- Acts of acceptance and operation of fire-fighting devices, acts of their maintenance;
- A package of necessary logs: accounting for fire extinguishers, maintenance of fire extinguishers, fire-prevention instructions - introductory and at the workplace, maintenance of fire alarms and warning systems in case of fire, etc.;
- Fire safety instructions at the enterprise;
- Serviceable and proven primary means for extinguishing a fire (fire extinguishers);
- The presence of fire safety signs and internal fire water supply, if necessary;
- Acts on fire-prevention processing of wooden structures, as well as some other documents and compliance with fire safety requirements.
Many of these documents, guaranteeing you a successful check by the employees of the State Fire Inspection, will help you to draw up and fill out the specialists of "Contract Service".
Consequences of not having an alarm log
The absence of a fire alarm log is a serious violation, for which various liability options are provided:
- Disciplinary;
- Administrative;
- Judicial.
This violation may lead to the suspension of the enterprise, the imposition of a fine, etc. We recommend that you entrust the preparation of the fault log to the specialists of "Contract Service" in order to avoid troubles with the State Fire Inspection.
We will quickly and professionally issue a log of alarm faults
The "Kontrakt Service" company specializes in sanitary and epidemiological audit of business owners and preparation of sanitary documentation. Our services include:
- Consulting on the formation of the optimal package of documents for enterprises of various categories;
- Development of individual packages of documents;
- Registration and filling of documentation;
- Help in resolving controversial issues.
We offer you the preparation and filling out of the fire alarm system fault log; in a few days after contacting our specialists, you will have a properly executed document in your hands.
Advantages of contacting the "Contract Service" company:
- Prompt response to the client's request;
- Short terms of work execution;
- Execution of documentation in accordance with all the requirements of regulatory enactments;
- Help of highly qualified specialists who are well acquainted with all the nuances of the formation of sanitary documentation.
Timely contacting "Contract Service" will help you calmly pass the inspection of the State Fire Inspection and continue to successfully run your business.
Contact our operator and leave a request for the preparation of a log of alarm faults, on average, it takes 1-3 days to prepare a document of this type. If you are interested in assistance in registration and other sanitary documentation, in other sections of the site you can get acquainted with additional information.
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