Business meeting invitation in English. Business letter in English with translation

Letter of invitation to Russia

Dear William,
Hannah and I would like to invite you to visit us in Ekaterinburg. After all, you want to visit the Siberia or the Urals? We have a rest in July, will you be able to come at this time?

In the summer we have very good! We have thought of everything. We will acquaint you with Ekaterinburg, which is the capital of the Urals. We will visit the Museum of Stone Carving Art, will show you the biggest temples and monasteries, will hold you through the nature park "Deer Streams".
We also invite you to our cottage, which is located on the shores of picturesque Lake "Baltim". We will be a barbecue, swim and sunbathe. And introduce you to our friends. There will be a lot of fun!

If you agree, then write sooner. We "ll tell you how it should be done. All your expenses in Russia we take on. And you will live in our apartment, we have already prepared for you a private room.

Looking forward to your reply.
Your Hannah and Andrew.

[ translating to Russian language ]

Dear William!
Anna and I would like to invite you to visit us in Yekaterinburg. After all, you wanted to visit Siberia or the Urals? We have a holiday in July, can you come at that time?

We have a very good summer! We've already thought of everything. We will introduce you to Yekaterinburg, which is the capital of the Urals. We will visit the Museum of Stone-Cutting Art, show you the largest temples and monasteries, and take you through the natural park "Deer Streams".
We will also invite you to our dacha, which is located on the banks of the picturesque lake "Baltym". We will fry kebabs, swim and sunbathe. We'll also introduce you to our friends. It will be a lot of fun!

If you agree, then write soon. We will tell you how to do everything. We will cover all your expenses in Russia. And you will live in our apartment, we have already prepared a separate room for you.

Letters of invitation are very popular with the British. It's always a pleasure to write and receive invitation letters, especially if it's on the occasion of a birthday. Although you are most likely not English, you may also need to invite someone to your birthday party in English. For example, if you study English abroad and it so happens that on your birthday you will be surrounded by new friends who, in addition to their native language, still know only English. Or if you want to invite your friends who live in another country far away for a special occasion, then a written invitation in English is the best way to do it. This letter can be sent electronically or by paper mail.

Of course, you can always send an invitation card in English. But, despite the fact that such letters perform the same role as invitation cards, invitation letters are more personal and usually contain additional information or clarifications.

So, if you are writing an invitation in English to a birthday party, then at the beginning of the letter you must definitely mention where the recipient is invited. That is, you must specify the following details: name (birthday party) and type (formal or not) of the event, date, time and place of the event.

The letter can also mention the expected dress code for the occasion. You can also include details such as the expected program of the party and whether lunch, dinner, appetizers, cocktails, and so on are expected. All these details will help the invitee to come more prepared for the event.

Also, if desired, the invitation can be extended to personal friends, relatives or family members of the invitee. If for some reason you do not want to be given any gifts on the occasion of the event being celebrated (which is very doubtful), this should also be mentioned.

Before finishing the invitation letter, do not forget to mention that you would like to receive confirmation in return about whether the invited person will be able to come to your event and with whom he will come, if the invitation includes personal guests of the invitee. So you will know exactly who will come and who will not, and how many guests you will have at the end of the day.

In previous articles, it was already mentioned that in general or, therefore, in this case we will only be interested in the content of the English birthday invitation letter.

Examples of inviting relatives, friends and colleagues to a birthday party in English with translation

An invitation in English with the translation of friends to a restaurant on the occasion of their birthday

Family invitation in English for a birthday to your home

Friendly invitation in English to your home for a birthday party

An English invitation (with translation) to a birthday party at a hotel for friends who studied at an academy, institute or university

Nowadays it is important to know how to write correctly for all kinds of significant business events and parties. Properly drafting an invitation is the first step to a successful event. We will reveal for you all the nuances and subtleties of writing an invitation letter in English.

"Never allow someone to be your priority while allowing yourself to be their option."

Never let someone else be your priority by allowing yourself to be their choice.

In our article, you will learn what structure and principles you need to follow when writing an invitation letter, as well as get acquainted with an example of writing letter of invitation in English.

Examples of invitation letters in English with translation

Writing a letter may be needed when passing a language exam, when entering a higher educational institution abroad, when applying for a job.

Time is money. Today, we can't afford to spend it inviting everyone in person. In this case the best option is to write an invitation letter.

Invitation letter usually written for an invitation to an event such as a family reunion, party, business meeting or social event. All these types of invitation letters can be divided into two categories: business and personal. In any of these letters, you need to adhere to one letter structure.

- an invitation in English

Inviting colleagues, clients or potential clients to an event is an important aspect of running a business. The number of guests who will visit your event depends on how professionally and effectively the invitation letter is written.

The main rules for writing an invitation letter in English:

In a business letter of invitation, a prerequisite is to address the reader by name (Dear Mr. Smit), it may take a little more effort, but it is always more pleasant to receive a letter addressed specifically to you, and not written in impersonal phrases like: Dear Colleague.

In a business style invitation letter, you should always use a formal tone because you usually write such letters to business associates.

The letter of invitation should be short and answer the questions What? Where? How?, because business people value their time.

Offer some kind of incentive: a free lunch at an event or a prize draw. This will show that you value the time of the invitees. In addition, the incentive will keep the guests until the very end of the event.

Write an invitation well before the event. This will help those invited to plan their visit to you. Make sure that there are no important holidays or football on this day.

1. Carefully check the letter for grammar and style. And let another person read the letter so that he finds the mistakes that you missed. A misspelled email can undo all your previous efforts.

Write an invitation letter in English

Strictly adhere to the design rules when writing an invitation letter, earlier we. However, please note that the invitation letter cannot be long. There should be the most necessary information and very few phrases in the style of “we are very pleased to invite you to a meeting.”

Greeting / introduction + name of the person to whom this invitation is addressed.

The main part, which contains information: on what occasion the invitation, the place and time of the meeting, as well as additional information (for example, in what clothes you should come or what to bring with you).

1. Conclusion / Signature

Letter of invitation in English to a friend

Your friend will always be pleased to receive an invitation letter from you.

Letter of invitation in English for a visa

If you want to receive US visitor visa, then the receiving party draws up an invitation letter on its own behalf. An invitation letter can be from friends, relatives, business partners, organizers of various events. Below we give one of the options for how such an invitation might look.

Official letter of invitation to the event in English

In colloquial speech, we can be forgiven for some minor flaws and reservations. But in a letter, such errors are unacceptable, especially when it comes to business correspondence.

invitation to the conference

In the case of an invitation to a conference, your letter will be longer than the previous one, since you need to include more information in it. Accordingly, its structure will also change.

Appeal.

Information about the conference (name).

Conference goals.

Dates and venue, sponsors.

Technical details (visas, travel, reports, etc.)

Registration information with contacts of the person in charge.

1. Final part.

Now let's move from the more complex to the simpler. We will now consider examples of invitations for various activities in everyday life.

Birthday invitation letter in English with translation

wedding invitation in english

Sending out wedding invitations on time is important and mandatory. The sooner, the better - this is the basic rule for sending out invitations. It is optimal to do this 1-1.5 months before the date of the proposed celebration, and, in any case, no later than 2 weeks before the wedding. Invitations are sent by mail or email(if there is full confidence that such a letter will be read), or handed over personally.

The tradition of decorating wedding invitations in the form of exquisite and delicate cards in an envelope or unusual postcards and invitations is a kind of way to preserve the memories of the holiday.

english new year invitation

Those with whom the company has been actively cooperating throughout the year, who helped to achieve high results, are invited to the New Year celebration.

Party invitation letter in English

Letter of invitation to visit in English

A personal invitation and an invitation by phone are more acceptable for narrow family holidays and friendly events. For significant events, a formal form of inviting guests is more appropriate - written invitations.

As you can see, in these invitations, which are more informal, you can safely use all the knowledge from the course. The requirements for writing such letters of invitation are less stringent. However, they must still retain the structure.

Address/greeting

Specify the purpose of the invitation

Date, time and place of the event

Special arrangements, if any (for example, a Hawaiian-style party and guests are required to dress appropriately)

1. Conclusion

We figured out how to make an invitation ourselves. But what if you yourself are the addressee of such an invitation. Let's look at the correct answers using the example of several letters.

Letter of reply to an invitation in English

The etiquette of business communication requires a response from the addressee in the form of an expression of gratitude for the received invitation, confirmation of its acceptance or an explanation of the reasons for refusal.

Is there any structure to these answers? It may not be as clear as in the invitations themselves, but it is there.

Appeal

Reaction to the received invitation

Actually, the answer to it, indicating the special conditions, if any (lateness, as in the first case)

1. Conclusion

Important!

The response time shows the recipient how interested you are in communicating with him.

Reply to a birthday invitation in English

When you write a response to an invitation, there is no need to describe the consent in detail - just mention general phrases, and also send the letter on time. This will be enough for the norms business correspondence have been observed.

On a note:

You can find useful expressions for writing birthday greetings in the article.

Reply to an invitation to a party in English

First rule: the response to the invitation letter must be final, you should not leave a person confused whether you will appear there or not.

The second rule is do not delay answering the invitation.

Instead of a conclusion

We hope that this material will be useful to you for the competent preparation of invitations for your English-speaking friends and colleagues to the most bright events in your life! If you need professional help in learning English, we are always happy to help! First step - ! We are waiting for you!

In contact with

In the 21st century, it has become very fashionable to send out special written invitations for special occasions such as weddings, anniversaries, births, exhibitions, or for visas.

And also today's world is very dynamic, and many of us have friends abroad (abroad), including in English-speaking countries, there are also foreigners working in Russia. Therefore, it would not be bad to learn some rules that will help write invitation in English.

How to issue invitations in English

To do this, you need to remember a few rules:

1. Start invitation in English from the address: " Dear friend«, « Dear Michael«, « Dear partners" etc. depending on the status of the person you are contacting. The title must be centered on the line. If you know the person very closely, you can start with a greeting: " Hello, Ann«, « Hey Tom«.

For example,
I'd like to invite you to dinner this Monday. - I would like to invite you to dinner this Monday.

Do not forget to write where and at what time you invite friend or partner. If a invitation more formal, you can use one of the following invitations.

For example,
Next week, on Monday, I'm having a party at home. — Next week, on Monday, I invite you to a party at home.
Our company would like to invite you… — Our company would like to invite you…
We request you presence to an intimate gathering in honor of … – We ask you to attend a gathering in close circle in honor of…
We request an honor of your presence at… – We ask you to be honored with your presence at…
We request the pleasure of your company at … – We ask you to join them...
We cordially invite you at… – We cordially invite you...
The department of education welcomes you to… – The Department of Education invites you...
The our club cordially invites you to attend… – Our club cordially invites you to visit…

If a invitation informal or the organizer is not indicated or is already clear, then invitation you can start like this,

You are cordially invited to a party/ a picnic… – We cordially invite you to a party / picnic…
We welcome you… Welcome / We invite you to…
Please join us for… – Join us…
Please be our guest at… – Be our guest on…

3. You can provide some details about the upcoming event, for example, how many guests are expected, what is included in its program, etc.

4. Give your recommendations as to what the visitor of the specified event should prepare for. For example, how many additional guests can you take with you, do you need to have on hand invitation, are there any fees, dress code, etc.

5. At the end of the letter, you must express your gratitude for the attention shown to the letter: “ Thank you for your attention«.

6. Tell how much time the person is given to decide on their participation in the event and ask to contact you in one way or another. Say goodbye to the interlocutor and wish him a good day.

7. In the final part of the invitation, they usually put the abbreviation RSVP, which stands for "Answer please" ( from the French Répondez s'il vous plaît). Good manners require a mandatory response in the presence of this abbreviation. After that, the contact person and his phone number or e-mail are indicated.

English culture is inconceivable without the art of correspondence. For centuries, English ladies and gentlemen have exchanged exquisite messages, written in accordance with strict etiquette - it determined what to write, when and why, in what terms, at what time of the day, and on what paper. Letters played - and still play - the most important role in people's lives: they make you laugh, surprise, intrigue, fall in love, offend to death and fill you with happiness.

7 main types of informal letters

In a personal letter, you can

1. Handling: by name, surname or using the words “ Sir/madam”:

2. Opening offer. Here you explain the purpose of your letter. This may be a complaint, consent or refusal to accept an invitation, a response to a received letter.

3. Body of the letter: one or two paragraphs, revealing the topic.

4. Final paragraph in one or two sentences. Summarize what you have written and express your readiness to continue the correspondence. You can also thank the recipient in advance for a favor or prompt response.

5. Final wording:

6. Date and signature(not necessary).

What to look out for

• Informal writing allows you to use expressions from different styles, both business and informal, depending on the situation. You can even use colloquial style, slang, abbreviations and abbreviations. Just do not overdo it with vernacular so that your letter does not look cheeky, impolite. Some expressions in colloquial speech sound acceptable, but are inappropriate in a letter, even if the letter is informal.
• Idioms and colloquial expressions enrich the language of your writing - feel free to use them.
• Follow the structure of the letter, do not overload sentences with complex constructions and develop the idea consistently.
• It is customary to leave a blank line between paragraphs for visual convenience. For the same reason, it is advised to start each paragraph with a small indent at the beginning of the first line if you are writing by hand.
• Use the time when you want to express your expectations (“ I am looking forward to hearing from you…” - “Looking forward to your answer ...”) or about the purpose of your letter (“ I am writing to you on behalf of/with regard to…”-“ I am writing to you at the request / occasion ...”). Use or when reporting news or describing recent events.
• try break the body of the letter into at least two or three paragraphs instead of trying to fit everything you want to say into one big paragraph. Information is perceived much better, being divided into logical parts.
• End the letter with a question to the addressee to initiate the continuation of the correspondence. So you show that you are interested in communication and are waiting for his answer - and this will be a logical conclusion to the letter.

1. Letter of invitation

There are unofficial, semi-official and. Such a letter should contain additional information about the event (address, date and time, dress code of the event) and, if necessary, clear instructions on how to get to the venue.

Opening phrase:

Closing phrase:

2. Letter of acceptance of the invitation

There are informal, semi-official and business. Contains a clear and unequivocal consent to attend the event.

Opening phrase:

Closing phrase:

* Stylistically, in this case, the definition of “reception” rather than “party” is more suitable for translating the word party, since the construction of the phrase is quite formal and it most likely refers to an official and semi-official reception.

3. Letter rejecting an invitation

There are informal, semi-official and business. Expresses refusal to accept an invitation.

Opening phrase:

Closing phrase:

4. Letter of apology

It also happens business and informal. The letter should contain an apology and explain why anyone was inconvenienced or why duties or promises could not be fulfilled.

Opening phrase:

Closing phrase:

5. Letter with a response to an advertising offer

There are business and semi-formal.

Usually contains a request for additional information or a request to clarify and supplement the information received earlier.

Opening phrase:

Closing phrase:

​

"Yes" and "no" personal letter

These rules must be followed:

• No matter how informal your letter is, always be polite.
• State the purpose of the letter from the very beginning.
• Use adverbs and conjunctions to link your thoughts in a logical chain: then(then), later(later), but(but), at the same time(in the same time), finally(finally).
• Start a new thought on a new line: text that is not divided into paragraphs is difficult to perceive.
• Be restrained in expressing emotions, especially in semi-formal letters (complaint, congratulations, invitations, etc.).

And this is to be avoided:

• Do not overuse exclamation marks, even if you are writing to a friend or close relative.
• Don't forget about introductory and closing phrases - if the letter has a clearly defined logical structure, it is easier to read and understand.
• Do not jump from thought to thought, do not write haphazardly. Thoughts should be arranged in a logical sequence.
• Do not use long ones with numerous minor members and . The purpose of the letter - informal as well - is to convey your thoughts to the addressee the first time, and not force him to re-read every sentence in order to understand the meaning of the message.

Now that you have got acquainted with the basic rules for writing informal letters, we offer you a rather interesting example of an informal letter in English. Such letters have become a real flash mob of the English-speaking Internet: they are written by actors, singers, famous bloggers. Write yourself such a letter and you: this is a great way to turn to your inner self (albeit a sixteen-year-old) and take stock of a certain period of your life: